What is it?

Hard hats, gloves, goggles, hearing protection, safety boots, hi-vis — PPE is the last line of defence when other controls can’t fully remove the risk. The Personal Protective Equipment (PPE) Template gives you a clear, ready-to-brief plan for selecting, issuing, fitting, using and maintaining PPE that actually works on site — with simple records to prove it.

Built for small builders, sole traders and principal contractors who want consistent standards and evidence they’re being met.

⚠️ Note: Supports duties under the PPE at Work Regulations (including the 2022 amendment) and good practice. PPE complements, not replaces, risk control measures (elimination/substitution/engineering).

Why You Need It:

1️⃣ Choose the Right PPE — First Time Prompts for task-based selection, CE/UKCA marking, correct EN standards, size/fit options, and compatibility (e.g., specs that fit under eye protection, RPE with helmets).
2️⃣ Fit and Wear It Properly Practical guidance for donning/doffing, RPE face-fit reminders, hearing protection selection by Single Number Rating (SNR), and glove selection by hazard type (cut/chemical/heat).
3️⃣ Keep It Clean and Working Simple rules for inspection, cleaning, storage and replacement so PPE stays protective — with a defect/out-of-service process that removes bad kit fast.
4️⃣ Make Responsibilities Clear Who buys, who issues, who checks, who wears — and what happens when PPE isn’t used as briefed.
5️⃣ Prove Your Duty of Care Includes issue records, training/briefing sign-offs, and inspection logs to satisfy clients, auditors and insurers.

What You Get:

✅ Fully editable Word document (DOCX)
✅ PPE Policy & responsibilities (employer, supervisor, worker)
✅ Task-to-PPE selection matrix (eyes, head, hands, feet, hi-vis, fall arrest, RPE, hearing)
✅ RPE prompts (face-fit types, maintenance, filters, seal checks)
✅ Hearing protection selector (SNR guidance, over/under-protection warning, fit & care)
✅ Hand protection guide (cut levels, chemicals, heat, wet work; sizing & dexterity)
✅ Eye/face protection guide (impact, dust, chemical, welding; compatibility with RPE)
✅ Footwear & clothing tips (midsole, toe protection, weather, arc/FR where relevant)
✅ Issue register (who, what, size, serial/lot, date)
✅ Inspection & cleaning checklist (frequency, responsibility, storage)
✅ Defect & replacement log (remove-from-service ticket)
✅ Toolbox Talk script (when PPE is needed and how to wear it right)
✅ Attendance register & signature sheet
✅ Spaces for your logo, project details & date

Built for:

– Sole traders and small builders who need a simple, enforceable PPE system
– Principal contractors coordinating multiple trades and PPE types
– Site supervisors who want a fast, credible brief with proof of delivery
– All trades where eye, hand, foot, head, hearing or respiratory risks exist

Ready to make PPE the last line — not the only line — of defence?

Grab the Personal Protective Equipment (PPE) Template and put a clear, professional system around selection, fit and use.