What is it?

Grinding, cutting, soldering, brazing, roofing torches — hot works can turn a routine task into a site fire in seconds. The Hot Works & Permit to Work Systems Template gives you a clear, ready-to-brief process for planning, controlling, and authorising hot works on refurb and fit-out sites, with a simple permit that sets controls before the first spark.

Built for sole traders, small builders and principal contractors who want to prevent fires, satisfy insurers/clients, and show a defensible paper trail.

⚠️ Note: Supports duties under the Regulatory Reform (Fire Safety) Order 2005, Construction (Design and Management) Regulations 2015, and good practice (e.g., HSG168 Fire safety in construction). It does not replace a competent fire risk assessment.

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Why You Need It:

1️⃣ Stop Fires Before They Start Pre-work checks for ignition sources, combustibles, voids, and hidden pathways — plus controls like screens, covers, local ventilation, and fire-resistant blankets.
2️⃣ Make Accountability Crystal Clear The permit defines Requester, Authoriser, Fire Watch, and Competent Person — so everyone knows their role before, during, and after the task.
3️⃣ Control the Work — From Start to Safe Step-by-step prompts for pre-start checks, continuous monitoring, and post-work fire watch (including re-inspection after a cooling period) to catch smoulders.
4️⃣ Satisfy Clients, Insurers & Auditors Documented controls, sign-offs, and timings show you’ve applied a structured process — not luck — to manage hot works risk.
5️⃣ Built for Real Sites Simple enough for a quick brief at the beginning of the day. Robust enough for roofing, M&E, and steelwork on live or occupied buildings.

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What You Get:

✅ Fully editable Word document (DOCX)
✅ Hot Works Permit (request, risk controls, isolation, authorisation, duration, re-authorisation)
✅ Pre-Work checklist (clear combustibles, protect openings/voids, check above/below/adjacent areas)
✅ During-Work checklist (extinguishers to hand, continuous watch, housekeeping, stop-work triggers)
✅ Post-Work Fire Watch log (immediate checks + timed re-inspections)
✅ Role cards for Authoriser, Fire Watch, and Operative
✅ Extinguisher & equipment guide (types, siting, testing the alarm)
✅ Isolation & permits interface (gas/electrical/LOTO prompts)
✅ Roofing hot works addendum (bitumen boilers, torches, wind, temporary coverings)
✅ Contractor briefing script (what the team must hear before hot works)
✅ Attendance register & signature sheet
✅ Action log for defects and follow-ups
✅ Spaces for your logo, project details & date

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Built for:

– Sole traders and small builders carrying out cutting, grinding, soldering, brazing or roofing hot works
– Principal contractors on refurb/fit-out projects, especially in occupied or heritage buildings
– Site supervisors who need a fast, credible permit system with proof of delivery

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Ready to control hot works — not let them control you?

Grab the Hot Works & Permit to Work Systems Template and put a tight, professional process around every spark.