What is it?

Working alone — early unlock, late lock-up, call-outs, small jobs, remote areas — can turn a minor incident into a serious emergency if no one knows where you are or how to reach you. The Lone Working & Site Safety Template gives you a clear, ready-to-brief system for planning, controlling, and monitoring lone work so people stay safe and you can prove you’ve done your duty.

Built for small builders, sole traders and principal contractors who need a simple, professional approach that works in the real world — not just on paper.

⚠️ Note: Supports duties under HSWA 1974, Management Regs 1999, and good practice for lone working. It complements (not replaces) your risk assessments and emergency arrangements.

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Why You Need It:

1️⃣ Know Who’s Where — and When Set up pre-task authorisation, check-in/out times, and contact trees so no one disappears off the radar.
2️⃣ Make Lone Tasks Safer by Design Prompts to assess task suitability (work at height, live electrics, confined spaces, hot works, violence risks) and when lone work is prohibited.
3️⃣ Build Reliable Comms & Escalation Simple rules for phone/radio readiness, signal checks, GPS apps, panic/duress codes, and what to do if a worker misses a check-in.
4️⃣ Prepare for the “What Ifs” Clear emergency steps: stop work, raise alarm, call 999, share exact location, and trigger the escalation plan — plus information to hand (medical, site address, access).
5️⃣ Prove Your Duty of Care Includes briefing sign-offs, lone work permits, and monitoring records to show clients, auditors and insurers that controls were planned and followed.

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What You Get:

✅ Fully editable Word document (DOCX)
✅ Lone Working Policy & decision prompts (when it’s allowed, when it’s not)
✅ Task risk screen (work at height, electrics, hot works, violence, travel, remote areas)
✅ Lone Work Permit (who, where, when, task, controls, check-in schedule)
✅ Check-in/out matrix (timings, responsible person, escalation steps)
✅ Escalation flowchart (missed check-in → call → welfare check → emergency services)
✅ Comms checklist (battery, signal test, backup numbers, what3words/GPS prompt)
✅ Personal safety tips (parking, lighting, access/egress, cash/tools security)
✅ Prohibited tasks list (examples requiring two-person rule)
✅ Violence & aggression prompts (client/public interface, safe withdrawal)
✅ Medical & location info sheet (site address, directions, hazards, nearest A&E)
✅ Incident & near-miss form (learning loop)
✅ Attendance register & signature sheet
✅ Action log for follow-ups (missed check-ins, control upgrades, refresher briefings)
✅ Spaces for your logo, project details & date

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Built for:

– Sole traders and small builders who sometimes work alone or out of hours
– Principal contractors managing dispersed tasks or remote areas
– Site supervisors who need a fast, credible lone working system with proof of delivery
– Trades on call-outs, lock-ups, service/maintenance and small works

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Ready to protect people working solo — without slowing the job?

Grab the Lone Working & Site Safety Template and put a clear plan around every lone task.